Distribution & wholesale

Manage inventory and replenishment with AI

AI keeps every stock level current as deliveries and counts land, and drafts the purchase orders when a SKU hits your reorder point. One app for your warehouse, live in days.

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AI enters the stock data

Reads the delivery notes, count sheets and sales exports that land and fills in each product's stock record. No one keys it in.

AI watches every stock level

Tracks each SKU's on-hand against your reorder point and safety stock. A level below the point surfaces while there is still time to order.

AI drafts the replenishment paperwork

Drafts the purchase order, goods receipt note and stock report on your own templates. Your team reviews before anything is sent.

Every reorder from plan to receipt

At every stage the stock updates itself, AI drafts the orders and receipts, and the reorder fires the moment the level drops.

  1. 01

    Replenishment planning

    AI reads the sales history, computes days of supply, and flags every SKU against its reorder point, on-hand quantity, and safety stock. One that drops below the point opens a reorder proposal on its own, with the suggested order quantity already filled in.

  2. 02

    Purchase order

    From the approved proposal, AI drafts the purchase order with the supplier, order quantity, and required date, then checks the unit price against the supplier's contract. Approve it and the order emails to the supplier on its own, moving the status to On order.

  3. 03

    Confirmation & inbound schedule

    When the supplier's order confirmation arrives, AI reads it and fills in the confirmed quantity and expected delivery date. That date lands on the receiving calendar and the order moves to Awaiting receipt.

  4. 04

    Goods receipt & inspection

    As stock arrives, AI cross-checks the delivery note and supplier invoice against the purchase order and flags any short, over, or mispriced line before it is booked in. The goods receipt note records the quantity received, lot number, expiry date, and storage location, and each warehouse's stock updates the moment it posts.

  5. 05

    Inter-warehouse transfer

    AI spots an over-stocked warehouse beside a short one and drafts the stock transfer note between them, with the source, destination, and transfer quantity filled in. Posting it records an issue at one end and a receipt at the other, so stock stays in balance across warehouses.

  6. 06

    Cycle count & stock report

    At each count cycle, AI compares the counted quantity against the system figure, flags the variances with their adjustment reason, and compiles the goods received-issued-on-hand report. The count schedule builds itself and the finished report goes to managers without anyone assembling it.

An app built for each desk

Purchasing, warehouse, planning, and managers each get their own app, all reading and writing one shared set of stock records.

Purchasing desk

Purchasing sees reorder proposals and purchase orders in a queue; approving one sends it to the supplier.

Receiving station

The warehouse team works one delivery with its note, invoice, and the count, match, and receive actions in a single view.

Stock control board

Planning watches every SKU by stock status, with low stock and near-expiry lots surfacing in red.

Inventory dashboard

Managers see stock value by warehouse, days of supply, fill rate, and slow-moving stock.

Reordering and reminders on their own

Reorders open on their own, deadlines raise their hand, and the numbers are approved before an order leaves.

Stock status stays current

As receipts, transfers, and counts land, each SKU's stock status moves on its own.

Low stock reorders itself

When a SKU drops below its reorder point, a replenishment proposal opens automatically.

Late deliveries surface early

A confirmed delivery date that passes without a receipt alerts the buyer.

Near-expiry lots get caught

Lots nearing their expiry date surface for markdown or transfer before they turn.

Off-contract prices need sign-off

A purchase order above the supplier's contract price waits on a manager's approval.

Your onboarding with Lotics

You never set it up yourself. We build the apps around your operation and keep improving them as your business changes.

  1. 01.

    Operations Audit

    We learn how your business actually operates and pick the manual work that should be automated first.

  2. 02.

    App Build & Integration

    We build the apps to match your process and bring in your existing data and documents, so nothing has to be re-entered.

  3. 03.

    Go-live & Handover

    Your team starts using the system on real work while we train them and refine it until it runs smoothly.

  4. 04.

    Continuous Improvement

    We stay on after launch with ongoing support, watching how the system is used and improving it as your business changes.

Trusted by operations teams

Phuoc Tran

"Documentation used to take around 2 hours/day; now it's usually done in 5 minutes. Most importantly, the team works from one set of numbers instead of conflicting files."

Phuoc Tran
Director, Conta Vietnam

Pricing

Free

$0

Your workspace, free forever

Get started
  • 1 process
  • 100 AI credits / month · bring your own AI
  • Up to 3 users
  • Build it yourself, with documentation

Pro

$17/month

Lotics AI for daily work

Get started
  • 1 process
  • 1,000 AI credits / month
  • Unlimited users
  • We build + maintain your system
  • Response within 2 days

Team

$68/month

For active operations teams

Get started
  • 1 department / 5 processes
  • 5,000 AI credits / month
  • Unlimited users
  • We build + maintain your system
  • Same-day response

Business

$255/month

Lotics as your active partner

Get started
  • Unlimited processes
  • 25,000 AI credits / month
  • Unlimited users
  • We build + maintain your system
  • Response within 4 hours
  • AI automatically analyzes and optimizes your system, detecting workflow bottlenecks. (Included · no credits)

Enterprise

Custom deployment for large organizations — custom credits, dedicated CSM, SSO/SAML, data residency, bespoke integrations, and SLA.

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  • A typical AI chat session: ~20-50 credits. Document processing: ~5-15 credits. Voice transcription (10 min): ~3 credits.
  • Pro: ~33 sessions/month. Team: ~167. Business: ~833.
  • Higher commitment tiers get a lower per-credit price ($0.020 → $0.012). When credits run out, buy more at $0.02/credit — no service interruption.
Frequently asked questions

Typically 1-2 weeks. Week 1: build the product catalog, stock norms, document templates, and import existing data. Week 2: train staff and run real inbound orders. Setup is included in the plan.

Your product catalog, stock norms, and supplier price lists, time with the warehouse team during the audit, and someone to review as we build. We handle the rest.

Your team uses it day to day, and Lotics stays on to adjust as your norms, warehouses, or process change. You don't need a technical hire.

We update the min-max norms, reorder points, and safety stock by season or by warehouse. Changes take effect immediately for the next round of reorder proposals.

By scope, not a build fee: Pro covers one process, Team one department of up to five processes, Business unlimited. Implementation is included on every paid tier, with no setup fee and no separate engagement. A free discovery call scopes the estimate.

No. The purchasing desk, receiving station, and stock control board all read and write the same stock records — one source of truth, many purpose-built apps onto it. The scattered spreadsheets and chat threads you track stock in now are exactly what that removes, not adds to.

Each warehouse has its own stock view, with consolidated totals or a drill-down per location. Transfers record an issue and a receipt at both ends, so the numbers always match.

The system computes days of supply from sales velocity and flags SKUs at their reorder point. When one drops below the threshold, a replenishment proposal opens with the supplier and quantity.

Each order carries its own status: sent, confirmed by supplier, in transit, received. If a confirmed delivery date passes without a receipt, the system reminds purchasing.

Every goods receipt records the lot number and expiry date on the record. Lots nearing expiry surface so you can mark them down or transfer them before they turn.

AI cross-checks the delivery note and invoice against the purchase order and flags short, over, or mispriced lines at receipt. The warehouse confirms before stock is recorded.

The system flags SKUs sitting in stock beyond the days you set without an issue, with the value they're holding. You see it early to mark down or transfer to a warehouse that sells it.

A unit-of-measure conversion table holds the case-pack-single ratio per SKU. Receive by the case, issue by the single, and stock still resolves to one standard unit.

Yes. Goods-receipt and supplier-payable data syncs to the accounting software you already use, like MISA. Your existing POS or warehouse system connects to deduct stock on issue, so nothing is entered twice.

Yes. Our team imports your product catalog, on-hand quantities, and norms from your spreadsheet while we build the system, with a preview before anything is written.

Yes. Role-based permissions control who can view, edit, or approve specific records. Each person sees only what is relevant to their role.

Yes. Every change is logged with who made it, what changed, and when. Full history on any record for audits, disputes, or internal review.

Cloud servers in Singapore, encrypted in transit and at rest. Daily automatic backups. You own your data and can export everything at any time.

Yes. iOS and Android. Check status, receive notifications, and approve requests on the go. Real-time sync with web.

See your operations running on Lotics

Start free, upgrade when you need more.

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